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Unlocking the Benefits of Co-Managed IT Services



As a small business owner, you're always looking for ways to optimize your operations, reduce costs, and maintain a competitive edge. One area that can make a significant impact is your company's IT management. With the increasing reliance on technology, it's crucial to have a robust and efficient IT infrastructure that supports your business operations. That's where co-managed IT services come into play.

In this blog post, we'll explore the benefits of co-managed IT services for small businesses and provide practical advice and tips for IT managers looking to implement this approach. By the end, you'll have a better understanding of how co-managed IT services can boost your business's efficiency, security, and overall success.

What are Co-Managed IT Services?

Co-managed IT services involve partnering with a managed service provider (MSP) to supplement your existing internal IT team. This collaborative approach allows you to leverage the expertise and resources of an external provider while maintaining control over your IT infrastructure. In essence, you get the best of both worlds – the familiarity and control of an in-house team combined with the specialized skills and resources of an MSP.

Top Benefits of Co-Managed IT Services for Small Businesses

  • Cost Savings

Hiring, training, and retaining full-time IT staff can be expensive for small businesses. By partnering with an MSP, you gain access to a pool of skilled professionals at a fraction of the cost of hiring additional in-house staff. Furthermore, co-managed IT services often come with a fixed monthly fee, providing predictability and ease of budgeting.

Tip: When selecting an MSP, ask about their pricing structure and any additional costs that might be associated with their services. This transparency can help you make an informed decision and ensure you're getting the best value for your investment.

  • Access to Specialized Expertise

MSPs typically employ professionals with diverse skill sets and specializations, which can be invaluable to small businesses. By partnering with an MSP, your existing IT team can tap into this wealth of expertise, allowing you to address complex IT challenges more effectively.

Tip: When evaluating MSPs, ask about the qualifications and certifications of their staff, as well as any industry partnerships or affiliations. This information can help you gauge the level of expertise you can expect from their services.

  • Enhanced Security

Cybersecurity and information security are critical concerns for businesses of all sizes, and small businesses are no exception. Co-managed IT services can help bolster your security posture by providing access to the latest security tools, best practices, and ongoing monitoring.

Tip: Before partnering with an MSP, inquire about their cybersecurity strategies, tools, and experience. Ensure that they are well-equipped to handle the security challenges specific to your industry and business.

  • Improved Scalability

As your business grows and evolves, so will your IT needs. Co-managed IT services allow you to scale your IT support up or down as required, without the burden of hiring or reassigning staff.

Tip: Discuss your future growth plans and potential IT requirements with your MSP. Ensure that they can accommodate your needs and provide the necessary support as your business expands.

  • Reduced Downtime

Minimizing downtime is essential for maintaining productivity and customer satisfaction. A co-managed IT services partnership can help reduce downtime by enabling your in-house team to focus on proactive maintenance and problem resolution, while the MSP handles routine tasks such as monitoring and backups.

Tip: Ask potential MSPs about their response times and service level agreements (SLAs) to ensure they can provide the support you need to minimize downtime and keep your business running smoothly.Get My Free Tech Assessment Today! ($995 value)

Implementing Co-Managed IT Services

ChecklistOnce you've decided to pursue a co-managed IT services partnership, here are some steps to help you successfully implement this approach:

  • Assess your needs

Start by evaluating your current IT infrastructure, resources, and requirements. Identify the areas where your in-house team excels and where an MSP's expertise could complement or enhance your existing capabilities.

Tip: Involve your IT team in the assessment process, as their insights can help you identify gaps and opportunities for improvement.

  • Research potential MSPs

Take the time to research and compare potential MSPs, considering factors such as their experience, expertise, and reputation within the industry. Look for providers that specialize in working with small businesses or have experience in your specific industry. Review their service models to ensure your IT needs will be met.

Tip: Reach out to your professional network for recommendations, and don't hesitate to ask for references or case studies from potential MSPs.

  • c) Establish clear expectations and communication channels

Once you've selected an MSP, work together to establish clear expectations, goals, and communication channels. This will ensure that both your in-house team and the MSP are aligned and working towards the same objectives.

Tip: Schedule regular meetings or check-ins to discuss progress and address any concerns. Maintain open lines of communication between your in-house team and the MSP.

  • Monitor and evaluate the partnership

It's important to continuously monitor and evaluate the performance of your co-managed IT services partnership. Track key performance indicators (KPIs) such as response times, downtime, and overall IT efficiency to gauge the effectiveness of the partnership.

Tip: Be prepared to adapt and adjust your collaboration with the MSP as needed. Regularly review the partnership's performance and discuss any necessary changes or improvements with the MSP.


Co-managed IT services can offer significant benefits to small businesses, enabling them to access specialized expertise, enhance security, reduce costs, and improve scalability. By following the tips and advice outlined in this blog post, IT managers can successfully implement a co-managed IT services partnership and unlock the full potential of this approach.

Whether you're looking to supplement your existing IT team or seeking a more cost-effective and flexible solution for your growing business, co-managed IT services can provide the support and resources you need to thrive in today's competitive market.

Watchkeep works with hundreds of small and mid-size companies in co-managed IT agreements. Contact us today to learn how we can help your business.Get My Free Tech Assessment Today! ($995 value)